CAPE MEARES COMMUNITY ASSOCIATION BYLAWS
Revised November 11, 2012
ARTICLE I. NAME
The name of this organization shall be the Cape Meares Community Association.
ARTICLE II. PURPOSE
Section 1. The Cape Meares Community Association (CMCA) is a non-profit organization founded for the following purposes:
1. To facilitate and encourage communication among the members of the Association.
2. To educate the members regarding issues of interest and concern to the community.
3. To provide an organizational structure for undertaking tasks that are of common concern to the members of the Association related to enhancing the welfare and livability of the community.
4. To serve as a vehicle for building community spirit and cooperation.
5. To manage all aspects of the Cape Meares Community Association building.
Section 2. The Cape Meares Community Association shall function as a nonpartisan organization. The Association shall not endorse candidates for political office nor take stands on ballet issues. It will not become involved in private property issues. The Association shall not enact rules or regulations designed to further restrict architectural style or landscaping esthetics beyond restrictions imposed by the county.
ARTICLE III. MEMBERSHIP AND GEOGRAPHIC BOUNDARIES
Section 1. Membership shall be open to all residents and property owners within the geographic boundaries of the Association.
Section 2. The geographic boundaries of the Association are defined by all property situated along both sides of that part of Bayocean Road adjacent to Cape Meares Lake and all properties that are accessed via Bayocean Road (aka 'Meares Avenue') westward from Cape Meares Lake.
Section 3. A member is a person who is a resident or property owner within the geographic boundaries of the Association.
Officers will serve a two-year term from the July general membership meeting until the beginning of the July two years hence. No officers of the Association will receive any financial payment for their services. They may, with membership approval, be reimbursed for expense incurred on behalf of the Association.
1. Conduct general membership meetings and officers meetings
2. Is spokesperson for the Association
3. Coordinates officers duties
4. Coordinates committees
5. Selects representatives to attend meetings and hearings
6. Sets the agenda items
1. Serves as president in the absence of the president
2. Assists the president at the presiden's request
3. Assumes the office of the president after one year in office
1. Records and provides to membership the minutes of meetings electronically and keeps a hard copy. Posts minutes of each general meeting on bulletin board and e-mails minutes to members who have provided the secretary with an e-mail address
2. Prepares official correspondence or delegates that responsibility
3. Relays incoming mail to the appropriate officer or committee chairperson
4. Prepares agenda and mailings
5. Prepares ballots for the annual meeting
1. Serves as secretary in the absence of the secretary
2. Assists the secretary at the request of the secretary
3. Assumes the office of secretary after one year in office
1. Receives and deposits funds of the Association
2. Maintains financial records and reports at general membership meetings
3. Assures that two officers sign all Association checks
4. Prepares annual budget for approval by members at the September general meeting
1. Serves as treasurer in the absence of the treasurer
2. Assists the treasurer at the treasurer's request
3. Assumes the office of treasurer after one year in office
ARTICLE V. COMMITTEES
Section 1. Executive Committee
The Executive Committee consists of all officers, officers-elect, the building manager and the social committee chairperson. The building manager and the social committee chairperson are appointed by the Executive Committee. The Executive Committee will meet for discussion and action on urgent matters. Action taken by the Executive Committee will be included in the next copy of minutes. The Executive Committee can take no formal action unless a quorum of five officers is present.
Section 2. Nominations
The Executive Committee will act as the Nominating Committee. Each year the Executive Committee will find candidates to fill the positions of President-elect, Secretary-elect and Treasurer-elect. The Executive Committee will keep in mind the possibility of finding part-time residents who are willing and able to serve as officers. The slate of candidates will be presented by the Executive Committee to the general membership at the February general membership meeting and elections will be held at the May meeting. An officer's position runs from July 1st to June 30th. Nominations from the floor will be accepted.
Section 3. Bylaws
The Executive Committee will be responsible for reviewing the Association bylaws suggested by the general membership. The Executive Committee will prepare reports that list suggested changes and recommendations for action by the general membership.
A change to existing bylaws may be proposed in writing at any time to the president. All proposed changes in the bylaws will be forwarded to the Executive Committee for consideration. At least once a year the Executive Committee will review proposed changes and write a report including its recommendation(s). The report and recommendation will be included with the next regular e-mail of minutes and agenda items. Changes will become effective immediately upon the recording of a simple majority in favor at the next general membership meeting.
Section 4. Ad hoc Committees
Other committees may be formed as needed by the general membership. The purpose of the committee and its duration will be determined at the time of formation.
ARTICLE VI. MEETINGS OF THE ASSOCIATION
Section 1. All meetings will be open to the entire membership and be governed by Rober's Rules of Order.
Section 2. Regular general memberships meetings will be held quarterly on the second Saturday of February, May, August, and November at 10 a.m. at the Cape Meares Community Center unless the membership is otherwise notified. The president may schedule special meetings of the general membership. Notice of special meetings will be communicated by all appropriate means to members. (Adopted Saturday, Nov. 8, 2008)
ARTICLE VII. CONFLICTS OF INTEREST, COMMUNICATION, VOTING, AND CHANGES
Section 1. Before the start of each meeting, the officers will be asked to declare any conflicts of interest that my exist regarding agenda items to be discussed at the meeting. If an officer votes or proposes a position on a proposition in which the officer has a direct special or financial interest, the officer is obligated to disclose the existence of such interest to the membership. This information will be made part of the record by the secretary.
Section 2. Approximately 10 days before each general membership meeting, minutes of the previous meeting and agenda for the following meeting will be e-mailed to all members and posted on the community center bulletin board. Agenda items must be delivered to the president at least two weeks before the next general meeting.
Section 3. All known meetings or hearings affecting the Cape Meares community will be announced at the general membership meetings.